The SWAY Shoal
Privacy notice
This explains what The SWAY Shoal collects, why we need it, and the choices you have. It sits alongside SWAY's organisation-wide privacy policy.
Who looks after your information
The Shoal is run by South Wight Area Youth Partnership (SWAY), registered charity 1160139 and company 09186090. Questions or requests can be sent to admin@southwightyouth.org.
What we collect
When you sponsor a fish, or ask us to contact you about sponsorship, we keep your email address, the fish and sponsorship level you chose, the intended length, and any name you provide. Completed sponsorships also keep payment references and any message, website, logo or photo you choose to provide. For a gift, we keep the purchaser and recipient names separately. We do not receive or store your card or bank details.
How we use it
We use your details to arrange and manage the sponsorship, confirm payment, send receipts, secure update links and renewal reminders, answer questions, prevent misuse, and keep the charity's financial records. We only show your name, message, website or image on the public shoal when you have chosen public display and a SWAY administrator has approved it.
Who helps us provide the service
Information is handled by trusted services that host the site and database, send email, and provide secure payment pages. At launch these may include Vercel, Supabase, Resend, SumUp and Stripe. Each receives only the information needed for its part of the service. Some may process information outside the UK using recognised contractual safeguards.
Our reasons for using it
We use information where it is needed to provide the sponsorship you request, meet legal and accounting duties, and operate and protect the Shoal. Public display is based on your clear permission, which you can withdraw at any time without affecting your sponsorship.
How long we keep it
Sponsorship and financial records may be kept for up to six years after the end of the relevant calendar year. Public supporter details are normally shown for the active sponsorship and then hidden. Expressions of interest are kept while SWAY follows them up and for as long as reasonably needed afterwards. Unfinished uploads and checkout records are removed when they are no longer needed for recovery, security or record keeping. Secure update links expire after 30 minutes and are removed after they are no longer needed.
Your choices and rights
You can use the secure sponsorship page to update your public details, remove an image, hide your profile, or ask SWAY to remove personal details. You can also ask to see, correct or restrict information, or object to some uses. Some financial records must still be retained. You can complain to the Information Commissioner's Office at ico.org.uk.
SWAY's full policy
Read SWAY's wider data-protection and safeguarding documents on the SWAY policies page.
Last reviewed 15 September 2026